Aethor privacy policy
What data Aethor collects, why, and how to get it removed
Last updated: October 23, 2026
This policy covers the Aethor Discord bot, dashboard, and website. Aethor is operated by its developer, tricked. You can contact the developer at [email protected].
What data we collect
| When you use | Data involved | Why we use it |
|---|---|---|
| Suggestions and voting | Discord user and server IDs, suggestion content, attachments, votes, and moderator decisions | Publish suggestions, record votes, and track decisions |
| Tickets | Usernames, conversation messages, and attachments | Provide ticket conversations and generate transcripts |
| Server configuration | Staff and server IDs, suggestion setups, ticket topics, tags, autoresponder content, and configured channels | Apply the settings chosen by server staff |
| Feedback | Your Discord user ID and the feedback you submit | Read and respond to feedback about Aethor |
| Dashboard login and account settings | Discord identity and profile information, server access information, preferences, and session records | Sign you in, show servers you can manage, and save your preferences |
| Dashboard security and audit history | Authentication method, session and device metadata, administrative actions, affected resources, and change summaries | Secure sessions and let authorized staff review changes |
| Diagnostics | Error details and operational metadata associated with bot commands, dashboard requests, and service activity | Investigate failures and maintain the service |
Discord provides identity, server, and permission information through its API. You and your server’s members or staff provide the content and configuration used by the bot.
Dashboard authentication also involves credentials used to maintain your Discord login. These are separate from your Discord password: Aethor does not ask for your Discord password.
Suggestion attachments are copied to a channel in the same server so they remain available. Ticket transcripts can contain messages and attachments from everyone who participated in the conversation.
Why we use this data
We use data to provide the features you or your server staff choose, maintain account access, protect the service, and investigate errors. We do not sell personal data or use it for advertising or profiling Discord users.
Where applicable data protection law requires a legal basis, we rely on providing the service you request and our legitimate interests in operating and securing Aethor. The basis depends on the processing involved; server staff are responsible for their own purposes when configuring features or using member data.
Who can access it
Visibility depends on the feature and your server’s permissions:
- Suggestions and votes are available through the relevant Discord channels and authorized dashboard views. Do not treat suggestions as anonymous.
- Ticket conversations are visible to people with access to the ticket channel. A transcript may also be delivered to the ticket opener.
- Server configuration and administrative audit history are available to authorized server staff.
- The developer can access stored data when operating Aethor, investigating problems, or handling requests. Feedback submitted to Aethor is available to the developer.
Aethor exchanges data with Discord to operate the bot and dashboard. Cloudflare serves the website and provides website analytics. Infrastructure providers may process data needed to host and deliver the service. Configured diagnostic systems process error reports and operational telemetry; this does not mean every diagnostic system is operated by an external provider.
We may disclose data when required by law. We do not sell it to advertisers or data brokers.
How long we keep it
Feature data is kept while needed to provide that feature. Server staff can remove supported records, such as tags and suggestion setups, using the bot or dashboard.
After Aethor confirms it has been removed from a server, its stored server data is scheduled for deletion after 7 days. This covers the server’s stored configuration, feature records, and server-specific dashboard and audit records. If Aethor is offline when removed, the waiting period starts when it confirms the removal after coming back online. Cleanup waits when Discord cannot confirm membership. Adding Aethor back before cleanup preserves the server’s data. This does not delete your account preferences, personal tags, or data associated with other servers where you use Aethor.
Account preferences, session records, feedback, security records, and diagnostics serve separate purposes from a server’s feature data. Signing out revokes access to a session; it does not by itself erase all account or audit records. You can contact us about deletion of these records.
Requesting access, correction, or deletion
Email [email protected] or contact us through the support server (https://discord.gg/zwUQGAG4cP). Include your Discord user ID and, for a server request, its server ID. Do not post private messages, credentials, or other sensitive material in public support channels. We may ask you to verify that the data or server belongs to you.
Depending on the law that applies, you may have rights to access, correct, delete, or receive a copy of your personal data, restrict its use, or object to processing. You may also complain to your local data protection authority. Where the GDPR applies, we respond to rights requests within one month; if a permitted extension is needed, we explain why within that month.
Deleting records held by Aethor does not necessarily remove Discord messages, copied attachments, transcripts already delivered, or exports saved by other people. Discord and server staff control those copies. Backup copies may also remain until they expire through the backup lifecycle; ask us about their status when making a deletion request.
Website analytics and dashboard storage
The website uses Cloudflare Web Analytics to count visits. It is not used to track you across sites, and the website sets no advertising or cross-site tracking cookies. The website is served through Cloudflare, which processes requests to deliver it.
The dashboard uses authentication and browser storage to maintain access and remember preferences. These serve the dashboard’s functionality and are separate from website visit analytics.
Changes and questions
We update the date at the top when this policy changes. For questions about data handling or this policy, email [email protected].